4 Best practices to optimize job management

Good job management can help your company improve its performance. Here are our 4 tips to optimize it!

To succeed in your business, you need to make your activity profitable. For that, you need to manage your jobs well. How can you do that? Sit back and relax, we will show you 4 best practices to optimize your jobs.

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The importance of optimizing job management

Job management is still outdated for many companies. Using Excel spreadsheets is not enough to stay competitive. They are not very user-friendly or ergonomic, and they slow down your business growth.

In a world where competition is fierce, new job management processes have become a major competitive advantage.

Today, companies are updating their methods, and they use efficient management tools to optimize their activity. These digital tools bring change to job management, and they are ideal for increasing productivity!

Let’s get to the point. How can you optimize job management for your company? Here are 4 useful tips to improve your performance.

How to optimize job management?

Plan jobs wisely

If you don’t manage your job schedule well, you can face many problems that can affect your business:

  • Unnecessary travel wastes time and fuel
  • Poor allocation of jobs based on skills hurts your activity
  • Poor management of priority jobs can lead to serious consequences
  • A lack of responsiveness to urgent jobs damages your reputation

So, it is very important to optimize your job schedule. This way, you will be more efficient in the long run and get a higher return.

Management software can help you improve your job planning. They are easy to use and they save you a lot of time for your activity.

These management tools also offer some features that can increase your productivity, such as creating job reports.

To help you, find out how to properly assign jobs to your technicians.

Optimize communication with the customer

Do you know the golden rule for optimizing customer relations? Transparency. Nothing better than letting your customer follow the progress of the job in real time.

Keeping a good relationship with your customers is the key to success.

💡 Tip: Communicating with your customer by email can be time-consuming. When a customer receives too many email notifications, the relationship becomes less personal. It is better to use a customer portal that is more suitable for a personal exchange.

Using job management software like Organilog allows you to offer a personalized interface to your customers. Another advantage is that you can manage customer requests and tickets more easily. This way, you can be more responsive in case of an urgent job.

Equip workers with mobile tools

Your workers deserve more convenience in doing their jobs. Equipping them with tools like Organilog can significantly increase their productivity, just by using a mobile phone.

By using CMMS and job management software, your workers can:

  • Collect customer information more easily
  • Take photos of their jobs
  • Add comments
  • Monitor the different equipment
  • Improve internal communication
  • Save precious time
  • And more!

Also, job reports are automatically generated for more simplicity and speed.

As you can see, companies need to digitalize their job management to ensure flawless productivity. The world is your oyster!

Centralize collected data

You probably have a pile of papers with all kinds of documents. Sometimes you search for a specific file for hours without success. It’s a pain in the neck, isn’t it?

Make your life easier by storing all your data in the cloud. Then you can access the information anywhere, anytime. Each of your workers can also access it from their mobile to do their jobs properly.

By centralizing all your data collected in job management software, you can provide working comfort for your technicians. No more tons of unnecessary paper.

Dematerializing your job data will save the day more than once!

Optimize your jobs with management software

The main point to remember is to dematerialize job management. You will have better control of your activity and gain efficiency. Using job management software and an after-sales service application is becoming the norm.

With Organilog, you benefit from various advantages:

  • Faster job creation
  • Optimized planning management
  • More efficient feedback and field information
  • More responsive customer request management (ticketing)
  • Faster quote, invoice and contract management
  • Optimal stock flow monitoring
  • Simplified absence request management
  • And more!